Are you looking for the best file sharing software for small businesses in 2024? We created a list of the top 10 file sharing software options that will enhance your workflow.
Feature
Papermark
Notion
Google Drive
Box
OneDrive
AWS
Large File Transfer
Yes
Limited
Yes
Yes
Yes
Yes
Custom Domain for links
Yes
Limited
No
No
No
YNo
Advanced Analytics
Yes
Limited
Limited
Limited
Limited
Limited
Open-Source
Yes
No
No
No
No
No
Full comparison at the end of the article including pricing, integrations, customization and full list of tools
Quick recap of best file sharing software for small businesses
Papermark: An open-source platform offering secure file sharing with advanced analytics, ideal for small businesses seeking customizable solutions.
Notion: Excellent for small businesses to organize and share documents with team-specific customization options.
Google Drive: Part of Google Workspace, it offers robust collaboration tools and real-time editing features, making it ideal for small businesses already using Google's ecosystem
Box: Provides small businesses with secure collaboration tools and AI-powered content management for enhanced productivity.
WeTransfer: Perfect for small businesses needing to send large files quickly and securely, especially to external parties.
OneDrive by Microsoft: Integrates seamlessly with Microsoft 365, making it ideal for small businesses already using Microsoft products.
Slack: Enhances small business team communication with built-in file sharing features for real-time collaboration.
Zoho Drive: Offers small businesses a comprehensive cloud-based file storage and collaboration solution, integrating well with other Zoho tools.
iCloud by Apple: Provides small businesses using Apple devices with cloud storage and enhanced privacy features for secure file sharing.
Amazon Web Services (AWS): Offers scalable cloud hosting services, allowing small businesses to build custom file sharing applications if needed.
Notion is a user-friendly software that allows you to create notes, documents, and share them.
It offers powerful building blocks to customize information tracking, creating labels, tags, and more. With the ability to visualize, filter, and sort data, Notion helps you stay organized and focused.
Google Drive is a versatile cloud storage and file sharing platform integrated with Google Workspace.
It offers robust features like real-time collaboration, automatic file syncing, and powerful search capabilities, making it easy for users to store, share, and access files from anywhere.
Google Drive provides a comprehensive solution for document management and team collaboration. It focuses on seamless integration with other Google services like Docs, Sheets, and Slides.
Google Drive Features
Cloud storage with generous free tier
Real-time collaboration on documents
Advanced search functionality
Integration with Google Workspace apps
Google Drive Limitations
Privacy concerns due to Google's data practices
Limited offline access for some file types
File size limits for certain file types
Potential learning curve for new users
Google Drive Pricing
Free: 15 GB storage
Google One 100 GB: $1.99/month
Google One 200 GB: $2.99/month
Google One 2 TB: $9.99/month
Google Workspace plans for businesses start at $6/user/month
Google Drive Ratings and Reviews
G2: 4.6/5
Capterra: 4.7/5
TrustRadius: 8.5/10
Google Drive stands out for its seamless integration with Google's ecosystem, real-time collaboration features, and generous free storage, making it a popular choice for both individual users and businesses[1].
Founded in 2005 by Aaron Levie and Dylan Smith, Box, Inc. is based in Redwood City, California, and focuses on cloud-based content management, collaboration, and file sharing tools for businesses.
Box is a secure collaboration tool to work together from anywhere, on any device.
There is AI-powered content management for insights.
Box Features
E-signatures
Simplie workflow
AI features
Content migration
Admin controls
Box Limitations
Lack of analytics and link tracking
Challenging for users with limited technological proficiency
Potential for data privacy and security concerns with storing sensitive information online
OneDrive is Microsoft's cloud storage solution, designed to help you store, share, and access your files from anywhere. It's fits needs of individuals, businesses, and schools and part of Microsoft 365 suite.
With OneDrive, you can keep your documents, photos, and files safe in the cloud, making them available on any device, anytime. It automatically updates your files across all devices, ensuring you always have the latest version.
OneDrive Features
Cloud Storage
File Sharing
Collaboration
Photo and Video Storage
File Syncing
OneDrive Limitations
Limited sharing settings
Lack of advanced page by page analytics
Limited storage in the free version
Privacy concerns with storing sensitive information in the cloud.
OneDrive Pricing
Free plan with basic storage.
OneDrive Standalone: $1.99/month for 100 GB.
Microsoft 365 Personal (includes OneDrive and Office apps): $99.99/year
AWS (Amazon Web Services) offers cloud hosting solutions that allow businesses to build and manage their applications on Amazon's vast network. These services provide scalable, reliable, and cost-effective computing resources, making it easier for companies of all sizes to host applications in the cloud. AWS supports a wide range of programming languages, databases, and operating systems, ensuring flexibility for developers.
AWS Features
Wide support for programming languages, databases, and OS.
Scalable and reliable computing resources.
Secure cloud environment.
Amazon Limitations
Lack of of advanced sharing functionality
Not user friendly
Very complex for beginners.
Costs can escalate with usage.
Some services have specific regional availability.
Amazon Pricing
Pay-as-you-go pricing model
Free tier available for new users.
Amazon Ratings and Reviews
G2: 4.3/5 (14+ reviews)
Capterra: 4.4/5 (15+ reviews)
Trustpilot: 1.7/5 (29844+ reviews)
Comparison table of file sharing software for small busineess
Here's a comparison table for the the tools described, focusing on features relevant to small businesses:
Feature
Papermark
Notion
Google Drive
Box
WeTransfer
OneDrive
Slack
Zoho Drive
iCloud
AWS
Free Option Available
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Limited
Secure File Sharing
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Collaboration Tools
Yes
Yes
Yes
Yes
Limited
Yes
Yes
Yes
Limited
Limited
Custom Branding
Yes
Limited
No
Yes
Yes
Limited
Yes
Yes
No
Yes
Advanced Analytics
Yes
Limited
Yes
Yes
Limited
Yes
Yes
Yes
Limited
Yes
Integration with Other Tools
Limited
Yes
Yes
Yes
Limited
Yes
Yes
Yes
Limited
Yes
Large File Transfer
Yes
Limited
Yes
Yes
Yes
Yes
Limited
Yes
Yes
Yes
Mobile Access
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Customizable Permissions
Yes
Yes
Yes
Yes
Limited
Yes
Yes
Yes
Limited
Yes
Open-Source
Yes
No
No
No
No
No
No
No
No
No
This table provides a comparison of key features across the different file sharing tools. Here are some additional notes:
Papermark stands out for being open-source and offering advanced analytics.
Notion and Slack excel in collaboration and organization features.
Google Drive, OneDrive, and Box offer robust integration with their respective ecosystems.
WeTransfer specializes in quick, secure large file transfers.
Zoho Drive integrates well with other Zoho productivity tools.
iCloud is best suited for businesses heavily invested in the Apple ecosystem.
AWS offers the most customization potential but requires more technical expertise.
The best choice for a small business will depend on specific needs, existing tech stack, budget, and required features. Factors like ease of use, security measures, and scalability should also be considered when making a final decision.
Conclusion: best file sharing for small business
Finding the best file sharing software hardly depends on your needs and expectations.
If you are looking for a modern solution which can help to share files securely and get advanced page analytics. Which can be self hosted and fully white-labeled:
